Signature Setup

The instructions below are for the web version of Microsoft365.  If you use the desktop version of Microsoft Outlook (which is part of Microsoft Office), see the "Create and add a signature" page on Microsoft's site.

  1. Click the Gear icon at the top right
  2. Click Account on the far left column.
  3. Click Signatures in the list of options in the second column from the left and you'll be at the screen below.
    Screenshot of the email signature window
     
  4. In the top box, give your signature a name.  It can be something simple like "My Signature" - the name only really matters if you need to set up multiple signatures.
  5. In the larger box, fill out the Email Signature portion with whatever information you want (name, title, department, office location, phone number, email address, etc.)
  6. Click Save at the bottom right.
  7. There's one more thing to do.  Ensure your signature is set for "For New Messages" and "For Replies/Forwards"  When done, it should look like the following:

    Screenshot of the completed signature window with "For new messages" and "For Replies/Forwards" specified to the new signature
     
  8. Click Save again at the top right when done.

     

Optional - including the New Paltz logo in your signature

To add the New Paltz logo to your signature, do the following after step 7 above.

  1. Go to the following link and right click on the image: https://www.newpaltz.edu/media/ocm/style-guide/main-logo-email.png.
  2. Save the image to your computer.
  3. Go to the signature and go to a new line after the last line.
  4. Click the Insert Image button (noted in red in the image below) and navigate to the file that you saved in step 2.
    Screenshot of the signature window with an arrow pointing to the insert image button
  5. Click Save when finished.

 

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